How to Download Zoho Mail in Other File Formats

Written By Edwin Stark
Updated on July 1st, 2025

Summary: With increased concerns for data portability, compliance, and offline accessibility, knowing how to download Zoho Mail in various formats is a must. Yet, Zoho doesn’t provide all the export options directly in it, making it essential to learn the need for a Zoho Backup Tool. This guide covers smart and effective solutions for secure backup and migration of Zoho emails.

Windows
Mac

Download Buy Now

Why Backup Zoho Mail in Multiple File Formats?

Zoho Mail, an IMAP cloud email platform for all communications, includes emails and many other features. It is highly secured with 2FA and integrates well with Zoho CRM, Projects, Zapier, etc. However, there are many other reasons for Zoho CRM data backup:

Switching to different clients like Thunderbird, Outlook, or G Suite requires specific formats like PST or MBOX.
Some organizations make email archives (EML, PDF) a necessity for legal and compliance purposes.
CRM platforms and services like Salesforce require data in CSV or JSON format for analysis.
Emails in local file formats can be accessed on the system with ease without an internet connection.
Periodic Zoho Mail backup helps enterprises to stick to data lifecycle management policies.
Downloading emails also helps with maintaining backup for enhanced security during unfortunate events.

Download Zoho Mail: A Step-by-Step Guide

We will see the manual way as well as the professional tool working to backup Zoho mails to external hard drive in many formats. The manual methods are suitable for individual mails, whereas the tool offers bulk support. Find out how by the process mentioned below.

Manually Export Zoho Mail on Local System

Two solutions are briefly explained in this section for users who want to freely save Zoho mailbox data on the system.

Method 1: Export One Email From Zoho Mail

First, sign in to the Zoho Mail account on the web.
Then, pick your specific email from the Zoho inbox to export.
Further, move to the right and click the three-dot icon.
Select Print to save as a PDF or click Download EML.
Finally, select a destination on PC and hit Save.

Method 2: Zoho CRM Backup via IMAP Sync

Firstly, browse to the Zoho Mail Settings from the email platform.
Enable IMAP in it to provide configuration access for Zoho.
Further, configure Zoho in:

MS Outlook (to save as .pst) or
Mozilla Thunderbird/ Apple Mail (for .mbox)

Once the sync completes, use the respective export features of the client to download Zoho Mail.

Like, in Outlook, use the Import & Export wizard >> Export to a file option >> to import as PST.
For Thunderbird, use the ImportExportTools NG add-on and seamlessly save in MBOX, EML, or other formats.

Finally, you have Zoho emails in different formats. However, don’t you find that these methods lack some efficiency and accuracy? Yes, they do and have other cons too.

Limitations of Manual Zoho CRM Backup

Unsuitable for downloading bulk Zoho emails at the same time.
Takes too much time as the steps repetition is needed for a large no. of files.
It is too tiring and lengthy if the workaround method is used.
Also, stable internet connectivity and other desktop applications are installed is must.

Hence, find a trusted and quick solution to backup emails from the Zoho Mail account in the upcoming part.

Automated Tool to Download Zoho Mail in Other Formats

The Zoho Mail Backup Tool is a versatile and top-rated utility to secure Zoho emails on a PC or a cloud server. You can directly backup Zoho Mail in any format without losing its integrity, originality, or structure. It allows you to export Zoho Mail to PST and formats such as PDF, MBOX, CSV, EML, DOC, and many more formats. Additionally, batch export the data with selective migration, remove duplicates, and whatnot.

Doesn’t this sound interesting? If yes, then see this working to export Zoho Mail with the tool:

Launch the Zoho Backup Tool, and for a single account, sign in with the credentials.
Or, for multiple Zoho accounts, add a CSV and click on Next.
Then, select folders from the Zoho Mail box to download from the tree structure.
Click Next and further, choose a desired file format from the drop-down.
Apply the needed selective filters and subsequently, give a path to save.
At last, with Convert, take a complete Zoho mailbox backup on the PC.

Conclusion

To conclude, relying on one export format limits the flexibility of accessing emails across platforms. Instead, knowing how to correctly download Zoho Mail in formats like PDF, PST, EML, CSV, DOC, MBOX, etc. simplifies things. Also, it empowers users to migrate, archive, and integrate across various systems with ease. Whether you use the manual or the professional way, the best outcome is with the smart, secure, and strategic download.

Frequently Asked Questions

Q1. What is the procedure to download Zoho Mail as PST?

Ans. Follow the steps mentioned to transfer emails from Zoho Mail to PST:
Launch Zoho Email Backup >> add your account.
Then, select the Zoho mails and click Next.
Choose the PST format from the list and put filters.
Finally, give a folder chosen path and tap Convert.

Q2. How to perform selective migration of Zoho Mail?

Ans. To migrate Zoho Mail selectively into other formats or email clients, use the Zoho Migrator Tool. It has a Date Range feature for selecting emails from a particular period to migrate.

About The Author:

Edwin Stark

Edwin Stark is a Technical Content Writer who specializes in writing about databases, e-mail recovery, and e-mail migration solutions. He loves researching and developing content that helps database administrators, organizations and novices to fix multiple problems.