How to Migrate Rackspace Email to Office 365 Account Effectively

Migrate from Rackspace to Office 365

Rackspace is a webmail, also known as email hosting platform, operating in several countries. It has been quite popular for a long time, but it is costly and often faces errors. This is when users found that Office 365 is less costly and offers the same services as Rackspace mail. Moreover, if you migrate IMAP emails to new server, no downtime is faced, like with Rackspace.

Some other benefits of migrating from Rackspace-hosted Exchange to Office 365 are:

• Improved productivity, streamlined operations, and data security after the transfer.
• A wide range of tools for collaboration, data integrity, and smooth working and organization.
• Scalability and flexibility to adjust according to the needs of the business size and needs.
• Make the email communication seamless with modern ways and access data anytime.
• Automatic updates of data, apps, and services to receive and work with the latest applications within it.

Methods to Migrate Rackspace Email to Office 365

Migrating between two email clients has never been easy for users. However, the right approach can help with anything. Like here, we will learn about the manual method and a professional tool that ideally transfers the data.

Moving from Rackspace to Office 365 for Free

Follow the steps given below to perform the Rackspace Exchange to Office 365 migration successfully:

1. Set up Admin Account in Rackspace

• In the Rackspace portal, sign in as an admin.
• Then, create an admin account with Full Access to all permissions.

2. Allow visibility to all Mailboxes

• Browse to Admin Settings and verify all mailboxes and aliases are visible.
• Further, ensure to unhide all the objects and remove any limitations, if applied earlier.

3. Identifying the Active Server

• Now, an important task is to collect the IMAP Server address for your Rackspace account.
• Additionally, note the port number and identification details, if any.
• Finally, test the connectivity via another email client.

4. Pick a plan for your Office 365

• Furthermore, to migrate Rackspace email to Office 365, you need a plan.
• Choose among the Basic, Standard, or Enterprise plan and ensure it supports the mailbox size and number.
• Also, purchase licences for all the selected users before you proceed with Rackspace email migration to Office 365.

5. Adding Business Domains

• Open the O365 Admin Center and browse to Domain.
• After that, enter the details for your O365 business domain and complete verification.
• Use DNS Records for the verification and update its settings too in the domain registrar.

6. Migrate from Rackspace to Office 365

• Again, in your Office 365 Exchange Admin Center, create a new Migration Endpoint.
• Use the Rackspace IMAP Server details for the configuration.
• Afterward, check that the connection is established with the Test the Connection button.
• Later, create a CSV file with user details and import it into the Migration User window.
• Start the migration batch and track progress in the Admin portal window.
• Validate that your emails are successfully transferred and perform final steps to migrate Rackspace email to Office 365.
• Further, assign licences to every O365 migrated user account and configure a new email with settings.
• Finally, after accounts are synced, update DNS records and delete batches, and disable old Rackspace accounts.

This is how you need to proceed with moving from Rackspace to Office 365 manually. However, as you can see, the process is too lengthy and complex. It will take a lot of time to complete, and there are also very high chances of human errors in it. Moreover, without internet connectivity, executing all the steps isn’t possible. Besides that, even if you use it, only a limited data transfer is possible. So, it is better if you directly proceed with the automated tool as your primary choice.

Trusted Way to Migrate Rackspace Email to Office 365

As the manual solution is not a go-to for large Rackspace mailboxes with big attachments. We provide you with an IMAP Backup Tool, which is a self-explanatory tool, suited to all techie and non-techie users. It keeps the data intact and maintains the structure of folders during and after migration to deliver accurate results. Additionally, the software supports several file formats and email clients for migration other than Office 365. Moreover, it is highly compatible with Windows, Mac, and Linux systems, offering a demo version too for evaluation.

Guide to Migrate Rackspace Email to Office 365

1. Launch the IMAP Email Backup Tool and choose to sign in Single or Batch account.
2. Then, enter the Rackspace account credentials, proceed with the authentication, and log in.
3. Further, check your mailbox data in the preview pane and select Rackspace folders. Hit Next.
4. Now, pick the Office 365 email client and complete its sign-in to get back to the tool.
5. At last, with parameters chosen, click on Start Process to initiate the Rackspace to Office 365 migration.

Conclusion

The email migration from Rackspace to Microsoft 365 is a hectic and tough task, especially if you are a new user. Trying the manual method in such a case will only lead to major data losses. There are many cons attached to the free solution. Thus, use the professional tool to migrate Rackspace email to an Office 365 account without trouble.

Frequently Asked Questions

About The Author:

Edwin Stark

Edwin Stark is a Technical Content Writer who specializes in writing about databases, e-mail recovery, and e-mail migration solutions. He loves researching and developing content that helps database administrators, organizations and novices to fix multiple problems.

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