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How to Backup iCloud Mails to External Hard Drive?

Danish is a Profesional Technical Content Developer with over 2 Years of Experience. He has excellent knowledge in content writing...Read more

  • Published on:  January 24th, 2022
  • Updated on:  March 16, 2022
  • Read Time:  5 minutes

iCloud is one of the best platforms to store your data as well as make your data more secure. It allows users to store their data such as Images, Documents, Mails, Calendars, videos, and many more. Moreover, they offer 5GB of storage space per account for free. Sometimes unusual activity happens and we lose our precious files/data. In order to protect our data, we have to take some action and backup iCloud to external hard drive.

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An External Hard drive is a portable device used to store/transfer data from one device to another. Nowadays, Hard Drive is extremely used for Apple mail backup, Users stored their data in the external hard drive as a backup.

To back up iCloud mails to external hard drive, first, we have to discuss some basic needs of why an external hard drive? If you are working as a professional and store all your data in an email account, then it is good to back up the mailbox to a hard drive. Here are some good examples of why it is relevant to Backup the Apple mailbox to the external hard drive.

Why Backup Apple Mail to External Hard Drive?

Nowadays nobody wants to lose their precious data/emails in any way. Some of the main reasons why you need to backup apple mail to an external hard drive are listed below:

  • It is much cheaper to backup emails as compared to recovery after permanent deletion.
  • Emails clients provide you limited storage which can be full sometimes, External Hard Drive helps to store mailboxes and free up some space.
  • In case your email got hacked, you’ll lose all your precious files. In order to prevent hacking use a Hard drive for backup.
  • It helps in business continuity when the server is down.

Due to the above-mentioned reasons, users want to transfer iCloud to the external hard drive. Now it’s time to learn how we can take Apple mail backup.

You may also read: How to Export iCloud Email in MS Outlook?

How do I Backup iCloud to External Hard Drive?

Additionally are two methods available to backup iCloud to external hard drives. The first one is Manual Solutions, in this process you have to backup files by yourself. Apart from this second one is Professional Solutions. In this way, you can easily backup apple mail to an external hard drive with the help of a free tool.

Manual Method to Backup iCloud Mails to External Hard Drive

  • Log in to your iCloud Account.
  • Select the Mailbox which you want to backup.
  • Right-click on Mailbox>> Export Mailbox.
  • Select the destination path where you want to save the .mbox file then Click on Choose.
  • Save the file and Exit.

Limitations of the Manual Method

While applying this manual method you have to face some kind of limitations like It requires some technical skills to perform an action. The backup file which you downloaded is in .mbox format.

If you want to open an MBOX file in Windows OS, then you have to download the email clients that support MBOX formats. Undoubtedly I am here to suggest the best MBOX Exporter. Moreover, it can easily convert & migrate Mbox files into various file formats and Email Clients respectively.

How to Backup iCloud to External Hard Drive? Professional Solution

iCloud Email Backup Software is the most trusted and reliable software which is already preferred by thousands of users worldwide. It can backup iCloud emails into PST, OST, MSG, CSV, HTML, EML, MHTML, EMLX, and various Email Clients.

Steps to Backup iCloud Mails to External Hard Drive

  1. Download and Run Sysinfo iCloud Email Backup Tool on your PC.
    Step 1
  2. Enter iCloud Login details (Email & third party app password) and click on Sign in
    Step 2
  3. Select the folder from the tree structure, which you want to export, and click Next.
    Step 3
  4. Now, Software provides you save/backup/migrate option, that also includes multiple file formats and email clients. Along with your interest.
  5. Here, I select PDF format from the drop-down list.
    Backup iCloud to External Hard Drive
  6. Select these features if Required:
    • Remove Duplicate Mail: Select this to remove similar emails from selected folders.
    • Maintain Folder Hierarchy: Allow you to preserve hierarchy as per original structure.
    • Free up Server Space: Select this to delete emails from the iCloud server after taking backup.
    • Skip Previously Migrated Emails: To exclude the previously backup emails.
    • Migrate or Backup Emails Without Attachments Files: Opt for this option to backup only emails and remove attachments.
    • Set Backup Schedule: Used for schedule backup on iCloud emails.

    Step 6

  7. Mail filter helps to backup iCloud mails in between two date ranges.
  8. Custom Folder Name to create a destination folder name, whereas backup emails will store.
  9. Click on Path to Save the Resultant folder destination, where you want to save the backup.
    Step 9
  10. Tap on the Convert button to start the iCloud Email backup into PDF format.
    backup iCloud mails to external hard drives
  11. Click on Download Report to save the backup pdf file.
    Step 11

Note: By applying above all the steps, now your iCloud Emails are converted into PDF Formats. Whereas, you can easily connect a Hard drive to your PC, copy the backup pdf file into the hard drive, and take action as per your requirement.


In this article, we learn about how to backup iCloud to external hard drives. Also, we discussed how to convert iCloud Emails to PDF format especially with the iCloud Email Backup Tool. Along with converting emails into PDF, we can transfer files to the external hard drive. This is a very tough task to decide the suitable tool for Apple mail backup, Whereas there is too much software available on the web. I personally do research on this software and filter out the best one for you. Enjoy!


About The Author:

Danish is a Profesional Technical Content Developer with over 2 Years of Experience. He has excellent knowledge in content writing in the field of Data Recovery, Email Migrations, Cloud Migration and Database Management.

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